Dear Mr. Strider,
It was great speaking to you, Mr. Strider, and the rest of
the board members yesterday after the presentation from the consultants. As you may know, I will not be able to attend
our decision making meeting today due to a last minute meeting which has taken
me away from the office. I thank you
first and foremost for readying over my overview on the presentation given to
us by the hired consultants on the subject of our Project Management Office
implementation and apologize for my absence.
Getting to the point.
The consultants were well versed on the matter and provided us with one
of the solutions which we were debating on already. Out of the solutions, going
with a PMO-light, was the best one as per the consultants. We were shown how essentially PMO-light will
give us the same outcome as a PMO-heavy would.
The only differences that were identified were that the PMO-light is
more financially feasible, as well as, time consuming.
If AtekPC makes the decision to go with the PMO-light, we
will be face with a prolonged launch time.
This will be due to the PMO resources having to be pulled away from
their current jobs to work on this implementation. We will have 4 PMO’s available only, which
currently have other positions within the company. We will be making a safe financial decision with
PMO-light, however, expenses will be generated throughout the company due to
additional resources or overtime having to be paid. This is to compensate for the removal of the
4 PMO’s from their current positions.
The major reason why a PMO-heavy could not be applied, other
than its large cost, is due to AtekPC’s corporate culture. Throughout the company’s whole existence,
somewhere along the lines, formality amongst employees and towards projects has
slipped away. If a PMO-heaving is implemented,
it will create animosity among the employees and management, which will infect
cause AtekPC to lose employees, slowing production even more.
There is an additional alternative to be looked at
here. The possibility of training the existing
Team Lead’s within each department to function with additional PMO roles. The cost to train them will be less compared
to PMO-heavy but could possibly similar or less then PMO-light. Courses could be bought through the Corporate
Education Group. They offer virtual instructor
lead or traditional classroom courses. They
are also capable of molding the course so that the subject matter relates only
to the company or even the department.
On average course can range from $3,000 to $1,000, with each being for a
duration of 4 days to 9 days, at 4hrs to 6hrs each day. This would allow for continues work flow
while training and procedures are being done and created.
This is not an easy decision to make and much taught has to
go into this. The best solution would be
to go with PMO-light. Not only will the
rest of the employees already know the PMO’s, maintaining the corporate culture,
but it will be the best financial decision at this moment. If later on the project managers prove their
worth by extensive evaluations, then a PMO-heavy could be solution to move forward
with.
I hope my overview of the presentation and the results
applied to our current dilemma prove to be significant and will facilitate in
the decision making.
If there are any doubts or questions, please let me know.
Sincerely,
Jennifer Couto
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