Dear Mr. Pereira,
Thank you for giving me the opportunity to look into a
different program which our company could use within our internal
operations. My finding might prove to be
surprising and I hope you take my opinions into consideration.
We are a small company which consist of around 50
employees. We currently operate using
Microsoft Office programs and pay $15 per user on a monthly basis. We use the higher service which would allow
us for a max of 300 users, however, we have not reach the maximum and are nowhere
near reaching it. The second highest
package offered if for $10 but it has a maximum of 25 users, which makes it not
possible to use. There is also no extra
program we use from Microsoft which we must pay extra for. The SharePoint program is used in order to
share documents with our coworkers when they are out of the office; this costs
us an additional $5 per user on a monthly basis.
During my research into Google, I have discovered all
the features which they offer at a lower cost.
There are two plans which we could use; one for $5 per user a month
which would give us access to all the programs which we would need to run our
business. However, this package does not
offer Vault which provides a backup for audit access and activity as well as
archiving all emails and being able to restore messages which have been deleted
by error. This package costs $10 per
user a month.
Google would have a large impact on our company if
implemented. We currently pay $1,000 a
month in order to run our Microsoft programs.
With Google we would be looking at $500 a month and we would be
able to run our business the same way we do now and not have to pay extra for
SharePoint. Google offers Cloud, which
would allow us to back up all our documents and share them among our
employees. We can give them access to
either read the documents only or read and write, this also allows the
publisher to track all the changes made and by who. This was not possible using SharePoint which
made it difficult when deciding who would have access to publish documents
there are they would be in charge of updating the documents. But with Google Drive we can make this a possibility.
I understand it can be scary to think of making all these
changes and having to train everyone on this new program. But during my search I have also conducted a
mini survey amount our employees. The
survey was conducted in order to find out what programs our employees use in
their personal lives. Due to the
demographics of our employees, mainly the fact that they are all young and very
tech savvy; I have discovered 80% have a Gmail account, have used Drive, and
also use Hangouts in their day to day activities. This allows for the implementation of Google Drive to go smoothly. The remaining 20%
have agreed to take courses online which are offered by many institutions and
even Google tutorials. In my opinion the
transition would not be difficult, time consuming, or costly. I would also offer my expertise on the matter
and can create procedures on different scenarios in case of errors. Our IT personnel are also up to date on
Google and will require no training.
As you can see the transition from Microsoft to Google will
be beneficiary to our long term success by cutting costs by 50% and allowing for
a significant increase in productivity. It
will allow our company to become transparent between all our employees, increasing
moral and self-worthiness within the company.
We can change our internal attitude and make them feel like we are a big
family just by bring connected through Google.
Sincerely,
Jennifer Couto
No comments:
Post a Comment