Dear Mr. Pereira,
Thank you for giving me the
opportunity to analyze the Ubuntu operating system in order to decrease
internal programing costs. This has been
a great learning experience for me and I am pleased to announce a thorough
analysis has been fully performed. With
this analysis I can say that programing costs will not be cut with this new program. Unfortunately I must advise against the
implementation of this program as it will not be suitable for our day to day
tasks.
Ubuntu is an operating system
which offers capability of running a virtual computer from your desktops and
laptops. This system can provide
programs, free of charge, which in other cases would cost a substantial
amount. Ubuntu offers LibreOffice Write,
which is very much so comparable to Microsoft Office Word and user friendly but
there is one options we will find difficult living without. Write offers spell check but it does not
offer a definition section or even a thesaurus and synonyms in order to find
alternative words to use when writing reports.
However, most of us here use Microsoft Excel and Microsoft Access and
Ubuntu offers LibreOffice Calc and LibreOffice Base. Here is where the compatibility issues have
been found. Pivots in excel are created
every single day by our employees by extracting the data directly from Access
queries, and this becomes difficult when all our current queries have been
created using Microsoft Access. I have
attempted to convert one of our Access databases into a LibreOffice Base
database and ran into much difficulty, not only with the compatibility but with
the size of the data. This caused my
laptop to freeze and took roughly 10 minutes to reboot the database. The size of our internal data seems to be an
issue here and would cause much delay in productivity. Along with, if one of our Account Executives
were to open one of our current Excel workbooks within Ubuntu, they would lose
the data linked to the pivots within and would have to create new pivots themselves. In order for them to do this, we will have to
begin saving the raw data to the actual Excel workbook and could run into the
actual raw data being compromised by the Account Executives, in error, which
would subsequently cause them to produce inaccurate analysis.
Another issue found, other than
unproductive runtime, is the agreement into which we would be going into with
Ubuntu. The agreement they have put
forward clearly states that by accepting the terms they have the right to observe
how the user is using Ubuntu along with the content. Ubuntu has the right to do so as to protect
themselves from criminating data or content being produced from their
product. However, due to the sensitivity
of our internal data, this could cause legal issues, as well as, putting us at
risk of data leakage.
The conclusion extracted from
this is that the amount of cost we pay yearly towards programing could in the
long-run be decrease dramatically by the usage of this operating system. However, productivity will be effected, our
ability to maintain our work rhythm will be effected and will cause major delays. More employees will have to be hired in order
to meet our daily tasks, which this will take even more time as they will have
to be trained in both procedures. Our
customer and clients will lose faith in us and we cannot guarantee we will be
able to come back from such a large implementation.
With this, I hope all your
questions have been cleared with this analysis.
If further analysis is required or if you have any questions please let
me know as I will a solution to any of your doubts.
Sincerely,
Jennifer Couto
No comments:
Post a Comment